Processing a Form 2290 IRS Rejection Letter

If you have received a Form 2290 IRS Rejection Letter, then it is most likely that there is an underlying issue that needs to be fixed. The IRS has its reasons for rejecting Form 2290 filings, and while the reasons are plenty, the good part is that many of them can be rectified with ease. In this guide, we will identify the main reasons for rejection alongside ways to amend the mistakes, whilst also looking at how to avoid future rejections.

What Is A Form 2290?

Form 2290 allows for reporting and monitoring payments relevant to the Heavy Vehicle Use Tax (HVUT) for the IRS. A tax that is charged on motor vehicles used on highways and exceeds the weight of 55,000 pounds. As a requirement, truck owners, owner-operators, and fleet managers are mandated to file this form every year to remain compliant.

Why Did the IRS Reject Your Form 2290?

Receiving a Form 2290 IRS Rejection Letter means that there was a problem with your submission. Here are some of the most common ones:

EIN does not appear to be the same as the Employers Identification Number.

• Sometimes, the EIN entered onto Form 2290 does not match IRS records, which can cause issues.
• In the case where the EIN was newly acquired, it is wise to wait two weeks for the IRS system to fully update.

Name Not Matching Business

The business name provided does not match the information associated with the EIN at the IRS.

Repetitive Submissions

Submitting more than one Form 2290 befitting the same vehicle and tax year should be avoided as it could be denied by IRS.

Incorrect VIN

A common cause for rejection is a wrongly entered VIN. Ensure that the VIN is correct to its fullest extent.

Failure To Pay IRS

In case of missing or a wrong set of bank information, your payment will not go through. This means you’ll subsequently be denied.

Not Filing For The Correct Tax Year

The tax year that is indicated on the Form 2290 does not correspond to the given IRS tax periods.

Strategies for Amending a Rejected Form 2290

Use the following strategies to rectify and refile your form upon receiving a denial notice for Form 2290:

Clarifying The Problem

Read the letter from the IRS carefully and understand why you have received a denial along with the important details therein.

Elimination Of The Mistakes

• If there are any issues pertaining to the business name or EIN, change those details accordingly before efficiently and correctly filing again.
• If there appears to be an issue with the VIN, be certain to utilize the 17-digit VIN in the correct box.

Resubmit Form 2290.

• Correct errors and resubmit the form online if using an e-filing service.
• If filing by hand, fill out another Form 2290 with the correct information and send it to the IRS.

Resolve Payment Issues.

If your payment failed, check your banking details and ensure there are sufficient funds before resubmitting.

Best Practices To Prevent Future Form 2290 Rejections

To avoid receiving Form 2290 IRS rejections, follow these guidelines:

• Before making submissions, check all details: Confirm that EIN, business name, and VIN are correct.
• Make use of IRS-approved e-file providers: Filing electronically lessens mistakes and enhances processing speed.
• Be patient when waiting for EIN activation: For those who got an EIN recently, be sure to wait at least 15 days before filing Form 2290.
• Make sure that payment gets processed successfully: Ensure to use a valid bank account or credit/debit card in order to avoid payment failures.

While getting a Form 2290 IRS Rejection Letter is frustrating, understanding the reason for rejection can make the fix easier as well as make the prevention easier for the future. Careful review of your filing information, using e filing services, and verifying payment details can prevent most mistakes and further ensure that you get your Heavy Vehicle Use Tax (HVUT) processed on time.

If you need any help filing form 2290, be sure to use an IRS authorized e file provider to make the process easier and reduce mistakes.

Note: For more information, visit IRS website